Student Activities: Clubs & Organizations

What are the procedures for establishing a new club or organization?

Establishing and Chartering Student Organizations

Student organizations which will contribute to the educational, social, community, and/or physical improvement of Tidewater Community College can be established. Student organizations must be academic, educational, and/or service-oriented, and all full-time and part-time students are eligible to participate. All organizations must fulfill the following requirements:

• Include as participants only currently enrolled TCC students, TCC alumni, and TCC staff members.
• Have at least ten students who are currently enrolled on the campus that is filing the charter.
• Have a faculty/staff advisor who will participate actively.

• A constitution which describes the purpose of the organization; any academic or special membership requirements, such as fees, equipment needed, etc.; types of activities planned; and any national or other affiliations (sample constitutions available in the Student Activities Office).
• An initial recognition application which contains the day, time and place of meetings; a list of members, including TCC students, staff, TCC alumni, and non-TCC members (the participation of non-TCC members must be justified and approved by the campus dean for Student Services); a list of officers, and the name and signature of the faculty/staff advisor.
• Be approved by the Student Government Association (SGA), Student Activities Offices, and the dean for Student Services.
• Not impose membership restrictions based on race, gender, age, religion, sexual orientation, political orientation, or physical disability.
• Have the advisor or TCC staff accompany the group on all trips and other activities.
• Establish and maintain a financial account in the Business Office.
• Deposit revenue from all sources into that account.
• Purchase items in accordance with state procurement guidelines, in order to protect tax-exempt status.
• Re-charter every year.
• Submit a budget proposal for funds to the SGA or College-wide Student Activities Committee for consider-ation and recommendation if seeking funding.
• Officers of all clubs must remain enrolled at TCC and maintain at least a 2.0 grade point average (GPA), or a higher GPA if required by an affiliated national organization.

• Submit a written description of how the club will benefit by being college-wide, rather than campus-based to the College-wide Student Activities Committee.
• Have representation from at least three TCC campuses.
• Be approved for club status by a college-wide committee consisting of the College-wide Student Activities Coordinator, the Campus Student Activities Coordinators, the college-wide associate dean, and the campus deans for Student Services.

After the club documents have been approved by SGA officials, the documents will be given to the student Activities Coordinator or designee who will file the clubs petition and supporting documents; respond in writing with respect to the official action taken by the college on the clubs request for official recognition; and issue an official college charter to the club. This charter grants the organization the privileges of using college facilities and the Tidewater Community College name.

What types of clubs are there at TCC?    

Contact: PAllison@tcc.edu

TCC CLubs and Organizations