| CENTRAL RECORDS / Registrar's Office:
Evaluation of transfer
credits
| Evaluation of Transfer Credits
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The Central Records Office is responsible for evaluating credits earned from other educational institutions. To request an evaluation, please follow the instructions provided below. For information regarding the evaluation of foreign credentials, please click below.
(International Transcripts)
Process for Requesting an Evaluation of Transfer Credits
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Apply and gain admission to TCC
- With assistance from a counselor, be placed in a curriculum.
- Have your *official transcripts mailed to:
Tidewater Community College
Central Records Office
P.O. Box 9000
Norfolk, Va 23509-9000
NOTE: If you intend to transfer coursework from another community college within the Virginia Community College System (VCCS), you do not need to submit these transcripts for our review. However, you do need to insure that all other processes have been followed, as outlined in this section. Please be sure to note on the form (described below) that you wish for this coursework to be reviewed. Note also that coursework taken from another college within the VCCS must meet all other policies for transfer credit (e.g., grade of "C" or higher).
4. Using the online form, submit a request for an Evaluation
of Previous Educational Experiences to the Central
Records Office. Form: https://www.tcc.edu/secure/forms/evaluationrequest.php
5. Students meeting the above criteria may expect an evaluation to take place approximately 4 to 6 weeks following receipt of the transcript(s) and the Evaluation of Previous Educational Experiences form. Notification of the evaluation will be sent to the student at the address of record located in the Student Information System (SIS).
*Official transcripts - transcripts from a college
stamped with appropriate college seal and authentication. The college
WILL NOT accept hand-carried transcripts for evaluation!
Posting of Transfer Credits to an Academic Record
An evaluation can be expected within 4 to 6 weeks for students meeting all criteria, as described more fully above. Evaluations at TCC are curriculum-specific. This means that you will be given transfer credit for classes that are applicable to your selected program of study. If you change your curriculum and believe that a new evaluation is necessary, you must complete a new request form specifying the modified program plan. Note that credits previously placed on an academic record cannot be deleted, even if those credits are no longer applicable to your selected curriculum.
Students will not receive credit for courses in which a grade lower than a C is earned. Grades of S, P and the like will not receive transfer credit unless the transcript legend or other official documentation indicates that this form of grade is equivalent to a C or higher.
Upon completion of the evaluation, transfer credit will officially post for students who are in active attendance at TCC. Students in active attendance may view the awarding of credit in SIS. Students who are not actively attending classes may receive an evaluation, but the transfer credit(s) will not officially apply to the academic record until the student is in active attendance at TCC. For affected students, a counselor will be able to view the transfer evaluation to assist you in the course advisement process. Affected students will also be mailed a copy of the unofficial evaluation that they can expect to become official upon their active attendance.
Acceptance of Transfer Credit from Other Colleges
Unfortunately, there often isn’t a fast, easy answer regarding the transfer of credit from another college or university because it is dependent on many factors—particularly a school’s accreditation status. There are, however, some considerations that we employ when rendering a decision. These include:
1) Course work may be accepted for transfer credit if taken at an institution that is accredited by a regional or national accrediting agency, if it has previously been determined to be equivalent to course work offered here at TCC, and if it is applicable to a student’s selected program plan. A listing of regional and national accrediting agencies is available at the U.S. Department of Education’s (DOE) website.
2) Awarding of transfer credit will be considered for other institutions that are accredited by agencies recognized by DOE. This can be determined by typing in the name of the school at the DOE’s website provided below:
http://ope.ed.gov/accreditation/Search.aspx
For consideration of course work from these schools, CRO requests the student to submit an official transcript, official course descriptions and/or syllabi. These documents are then forwarded by CRO to the appropriate dean to determine if the course work will be accepted as transfer credit at TCC. Bear in mind that only courses applicable to the student’s selected program plan will be given consideration.
3) Individuals with questions regarding the acceptance of transfer credit and/or an institution’s accreditation status are encouraged to email CRO at centralrecords@tcc.edu.
Process for Appealing a Transfer Credit Evaluation
If you question your transfer evaluation, please contact the Central Records Office via e-mail at centralrecords@tcc.edu and request that an evaluator review your record again to insure that a mistake has not been made. If you are not satisfied with the response received by the evaluator, the College has a three-level appeals process for students wishing to officially appeal their evaluation of transfer credit. To initiate an appeal, students should direct a letter along with supporting documentation to the academic dean whose division offers the course within fifteen (15) business days of the official notification of transcript evaluation results from the Central Records Office. If the first-level appeal is denied, the academic dean will respond to the student in writing with a description of how a student can make a second-level appeal.
Need additional Information?
For additional information, please e-mail centralrecords@tcc.edu.
International Transcript Evaluations, SMART Transcript Evaluations, CLEP Credit and Advanced Placement Credit
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International transcripts must be evaluated by a recognized private educational evaluating agency before Tidewater Community College can accept international credits for transfer. The fee for this service and the time required for completion of the evaluation varies with each agency.
Please follow the instructions on this page: http://www.tcc.edu/students/admissions/transcripts/internationaltranscripts.htm
Evaluation of SMART Transcripts
Tidewater Community College receives official SMART transcripts electronically from Navy College. Requests received by Navy College are processed and sent electronically to us within one business day. To request this transcript, please do the following:
1. Complete this form and submit it directly to Navy College.
2. Submit the on-line Request to Evaluate Previous Educational Experiences form and submit it to our office electronically.
NOTE: If you need to have an
AARTS or Coast Guard Institute Transcript sent to us, please see the links below and be sure to complete and submit our on-line Request to Evaluate Previous Educational Experiences form as well.
Additional questions or concerns regarding the evaluation of military transcripts should be directed via email to centralrecords@tcc.edu or by telephone at (757) 822-1900. Our Servicemembers Opportunity Colleges website may also be helpful.
CLEP Credit
The Central Records Office does not provide testing for CLEP credit. However, it does evaluate CLEP scores for TCC credit.
For more information, visit:
http://www.tcc.edu/students/admissions/transcripts/clep.htm
Advanced Placement Credit
The Central Records Office does not determine what AP examainations may be granted TCC credit or the score values required. However, the Central Records Office does post credit for approved AP examination scores.
For more information, visit:
http://www.tcc.edu/students/admissions/transcripts/ap_pol.htm
Need additional Information?
For additional information, please e-mail centralrecords@tcc.edu.
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