Off-site Employee Benefits FAQs |
Health Insurance Eligibility |
http://www.dhrm.virginia.gov/hbenefits/faqs/eligibilityfaqs.html
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Retirement for active employees in the VRS |
www.varetire.org/Members/FAQ/Index.html?menu=member |
Voluntary long-term care |
http://www.aetna.com/group/commonwealthva/ltc_qa.htm |
The Commonwealth of Virginia Deferred Compensation Plan - 457 Plan |
https://vadcp.gwrs.com/link.do?nodeId=2027&accu=Virginia&contentUrl=planinfo.deferredcomp.freq
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Employee Benefits FAQs & Answers |
When is the annual open enrollment period for health insurance and flexible reimbursement accounts? |
Mid-April to Mid-May each year.
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If I make a change during the annual open enrollment period, when is the change effective? |
July 1. |
If I make a change due to a qualifying mid-year event, when is the change effective? |
The change must be made within 31 days of the qualifying event and it is effective the first of the month following receipt of the paperwork and supporting documentation.
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When is the annual open enrollment period for Optional Retirement Plan participants? |
October each year. |
If I make a change during the ORP open enrollment, when is the change effective? |
January 1. |
How do I change my beneficiaries for my group life insurance and VRS retirement benefits? |
You must complete a Beneficiary Designation Form. |
How do I change my contribution amount to my 403(b) account? |
You must complete a Salary Reduction Agreement.
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Who do I contact about starting a 403(b) account? |
You contact providers from the Commonwealth of Virginia Provider Listing offering 403(b) and 401(a) plans or tax sheltered annuities directly about setting up an account. They will provide the paperwork you need to complete to get your account started. |
Who do I contact about withdrawals or loans on my 403(b) account? |
You contact your 403(b) provider directly for eligibility details and necessary paperwork. |
What is Family and Medical Leave? |
Family and Medical Leave is 12 workweeks (60 days) of job protected leave for eligible employees. It does not specify that you be paid while you are out, but we run Family and Medical Leave in conjunction with our paid leaves. To qualify for Family and Medical Leave, you must have one year of state service, worked 1,250 hours in the 12 months immediately preceding the leave, and be out for one of the following qualifying reasons: birth or adoption of a child, employee's own illness or disability, or illness/injury of close family member. Close family member is defined as parent, child, or spouse. |
When are timesheets/leave slips due in Human Resources? |
Timesheets/leave slips are due in HR the day after the pay period ends. |
Why is there a strict deadline for submitting timesheets and leave slips? |
HR has deadlines for entering leave transactions into the leave tracking system. The leave tracking system updates Payline on the 16 th and 1st of each month. Transactions keyed by the 15th and last working day of the month are reflected in Payline balances under Leave History detail. Balances on your paystub may be further behind than the balance under Leave History due to the timing of when Payroll was certified (i.e., Payroll certification on 2/7/07 for 2/16/07 payday - that's before the pay period even ends and leave slips are due in HR). |
Where should I be looking in Payline for the most accurate and up-to-date balances? |
Under Leave History. |
If my leave records disagree with records in Payline, what should I do? |
Contact your Employee Benefits Team immediately. |
How do I know if I am enrolled in the Virginia Sickness and Disability Program (VSDP) or the Traditional Sick Leave Plan? |
If you are enrolled in the Traditional Sick Leave Plan, you will have no leave listed under Family/Personal in Payline. VSDP participants January 10th Sick leave balance will reflect either 64, 72, or 80 hours and Family Personal balance will reflect either 32 or 40 hours. If your records disagree with the leave balances you are seeing in Payline, contact HR for clarification. |
How do I initiate a short-term disability claim under VSDP? |
Call Unum, the VSDP third-party administrator, at 1-800-652-5602. |
If I am approved for Long-Term Disability by Unum, what is my employment status? |
Once you are approved for Long-Term Disability by Unum, the third party administrator of VSDP, you are no longer considered an active employee of the Commonwealth of Virginia . TCC may recruit and fill your pre-disability position. You still qualify to continue in the state's retiree health insurance program, keep your group life insurance coverage, and to earn VRS service credit. |
What is the difference between overtime and compensatory time for non-exempt employees? |
Overtime is earned when non-exempt employees physically work more than 40 hours in a workweek (Sunday through Saturday). Compensatory time is earned when non-exempt employees log more than 40 hours for the workweek, but did not physically work over 40 hours in the workweek. For example, non-exempt employee is paid 8 hours of holiday pay for Monday, then works 10 hours each day, Thursday through Friday. Total hours logged for the week equal 48, but the employee only physically worked 40 hours. 8 hours are compensatory hours and may be compensated by either giving 8 hours of compensatory leave or by paying the employee for 8 hours at straight time. |
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