ADMINISTRATIVE ASSOCIATION:
CONSTITUTION

The Administrative Association Constitution as unanimously approved on September 9, 1999. Click on the links shown below to download the current Constitution.
Constitution (Approved September 9, 1999)
Constitution (Approved September 9, 1999) With Line Numbers

On April 25, 2008, a proposed amendment to the Constitution was presented to the Executive Committee by the association's ad hoc committee, Constitution Review. After much discussion, the proposed revisions failed to win approval from the Executive Committee and the ad hoc committee was dissolved. Click on the links shown below to download the proposed amendments.
Amended Constitution (Proposed April 25, 2008)
Amended Constitution (Proposed April 25, 2008) With Line Numbers

On June 30, 2008, another alternative amendment was placed on the meeting agenda by the Chair of the association. Time didn't permit the proposal to be officially presented/debated at the association's general meeting; and therefore will be placed on the agenda of a future meeting. Until then, please take some time to consider the alternative amendment shown below.
Amended Constitution (Dated June 30, 2008) With Line Numbers

The Administrative Association Constitution, as unanimously approved on September 9, 1999, reads as follows:

TIDEWATER COMMUNITY COLLEGE
ADMINISTRATIVE ASSOCIATION CONSTITUTION

I. NAME

The name of this body shall be the Administrative Association of Tidewater Community College.

II. PURPOSE

The Administrative Association is established by the administrators of Tidewater Community College to serve as a voice for the administrators and to exercise the authority of the administrators in college affairs. The Association exists to provide an organization to address issues affecting the college's administrators, enabling them to contribute in a meaningful way to advancing the college's mission and goals.

The Administrative Association shall operate as a vehicle for regular communication among administrators, the classified staff, and the faculty. It shall provide support for those college and campus committees that the college deems necessary for the efficient and effective operation of the college.

The Administrative Association is dedicated to promoting a collegial community focused on teaching and learning.

III. MEMBERSHIP

A. The Administrative Association consists of all Faculty Administrators and Classified Administrators, as determined by Human Resources, who do not serve on the President's Executive Staff. A list of those members, effective September 2, 1999, is appended to this Constitution.

B. At its discretion, the Administrative Association may invite other members of the college community to participate in its meetings as nonvoting member

IV. OFFICERS

The officers of the Administrative Association shall be a Chair, a Vice-Chair, and a Secretary. These officers, along with two representatives from each campus and two from district, shall constitute the Executive Committee of the Association.

A. The Chair of the Association shall:

1. Preside over Administrative Association and Executive Committee meetings;
2. Represent the administrators on the President's Advisory and Planning Committee;
3. Solicit volunteers to serve on ad hoc committees and appoint persons to serve on ad hoc committees;
4. Circulate information from the Association, the Provosts, the College Deans, and the President to the administrators;
5. Serve on the Executive Committee of the Association.

B. The Vice-Chair of the Association shall:

1. Perform the duties of the chair in the chair's absence;
2. Serve on the Executive Committee of the Association;
3. Appoint a parliamentarian from among the Association's membership.

C. The Secretary of the Association shall:

1. Keep accurate minutes of Association meetings;
2. Distribute electronically copies of the minutes to Association members, Campus and College Council and Committee Chairs, Faculty Senate Chairs, Campus and College Classified Staff Association Presidents, Provosts, College Deans, and the President;
3. Post a copy of the minutes to NetCetera, the College's internal electronic communication site;
4. Serve on the Executive Committee of the Association.

V. ELECTIONS, TERMS OF OFFICE, VOTING

A. During the third full week in April of each year, the Association shall hold an organizational meeting to elect by a majority vote a chair, a vice-chair, a secretary, and representatives to the Executive Committee.

B. One-half of Executive Committee representatives (one from each campus and one from district, the campuses and district hereinafter referred to as entities) shall be elected in odd-numbered years and the other half in even-numbered years.

C. The term of office for all officers shall be one year.

D. The term of office for Executive Committee representatives shall be two years, except for the Executive Committee representatives (one from each entity) elected in 1999 for one year.

E. During the first full week in May of each year, Association officers and Executive Committee representatives shall begin their term of office.

F. Officers and Executive Committee representatives may serve no more than two consecutive, full terms in the same office.

G. If any officer vacates his or her office prior to the normal election, a special election among the Association's membership will be held to fill the vacancy for the duration of that term.

H. If a member of the Executive Committee, other than an officer, should vacate his or her seat on the Executive Committee, or change entities, prior to the normal election, the Executive Committee will appoint a new representative from that entity to fill the vacancy for the duration of the term.

I. There shall be no voting by proxy on any Association business.

VI. MEETINGS

A. The Administrative Association shall meet at such times as the membership and/or Executive Committee deems appropriate, but no less than once per quarter.

B. Meeting locations shall rotate alphabetically, from the Chesapeake Campus, to the Norfolk Campus, to the Portsmouth Campus, and to the Virginia Beach Campus.

C. The Association's Secretary shall be responsible for providing at least one week's advance notice of all meetings, except in an emergency.

D. Any ten members of the Association may petition the Executive Committee for a meeting of the Association.

E. One-third of the Association's membership shall constitute a quorum.

F. Meetings of the Association shall be governed by Robert's Rules of Order Revised, latest edition.

VII. ADMINISTRATIVE ASSOCIATION COMMITTEES

A. EXECUTIVE COMMITTEE OF THE ADMINISTRATIVE ASSOCIATION

1. MEMBERSHIP

   The Executive Committee shall consist of the officers of the Administrative Association and two representatives from each entity, as well as one additional ad hoc member if the condition referred to in VII.C.I. exists.

2. OFFICERS

   The officers of the Executive Committee shall be the chair, the vice-chair, and the secretary of the Administrative Association.

3. DUTIES

   a. Represent college-wide, Association-eligible administrators.

   b. Meet with the President of the college each year to address concerns and suggestions of administrators and to maintain open lines of communication.

   c. Prepare the agenda for Administrative Association meetings.

4. MEETINGS

The Executive Committee shall meet at the call of its chair or upon a petition by a majority of its members.

B. AD HOC COMMITTEES

1. The Association shall establish those ad hoc committees that are appropriate to carry out its responsibilities.
2. The purpose of these ad hoc committees shall be to examine issues and suggest policy to the Association.
3. Ad hoc committees shall not assume responsibility for areas of concern beyond those assigned them, except by prior approval of the Association.

C. COMMITTEE APPOINTMENTS

1. The chair of the Administrative Association and one other member elected by the Association will serve on the President's Advisory and Planning Council. If the other member is not already on the Executive Committee, (s)he will become an ad hoc member of the Executive Committee while serving on the President's Advisory and Planning Council.
2. The Administrative Association will elect one member to serve on the International Education Committee.

VIII. AMENDMENTS

This Constitution may be amended by a majority vote of those Association members present at a regularly-scheduled meeting of the Association. Copies of the proposed amendment and rationale must be provided to the members of the Association at least two weeks prior to the referendum.

IX. CONSTITUTION

This Constitution shall take effect upon the affirmative vote of a majority of the Association members present at a regularly-scheduled meeting of the Association.

Approved unanimously on September 2, 1999.