Transfer Evaluation Appeal Process
The Transfer Evaluation and Appeal process is the result of a completed transfer evaluation. You cannot complete this process without a transfer evaluation. The appeal process allows students to contest the evaluation of transfer credits at a new institution, especially if they believe credits should apply differently to their academic plan. Here’s a structured overview of this process:
1. Review completed Transfer Evaluation: Students receive a document (evaluation report) outlining how their previous credits apply towards their degree requirements. Students should review this evaluation to confirm credits have been appropriately assigned to general education, core, or elective requirements. Courses that were not evaluated should also be noted.
2. Identify grounds for appeal: Students should identify specific discrepancies in how credits have been evaluated, such as if a course aligns with a core requirement but was counted as an elective. Students should also gather supporting documentation, which may include syllabi or course descriptions.
3. Consult with Academic Advising: Meet with an academic advisor to discuss the credits in question. Advisors can help assess the validity of appeal and ensure that the student has proper documentation. Advisor endorsement (if applicable): This helps strengthen your appeal if the advisor supports your request. They may provide additional context or information on course equivalency policies.
4. Prepare and submit the Appeal: Complete the Syllabi Review Form, and attach documentation. Please include any syllabi and other materials that substantiate the claim. Syllabi should include:
- Institution name and credit hours
- Pre/co-requisites
- Grading breakdown
- Exams, assignments, and required materials
- Textbooks and readings with topics covered
- Lab details (science courses – include both lecture AND lab syllabi)
If you need to request a course syllabus and no longer have your instructor’s contact information from the sending institution, search the college’s directory online. If the instructor is no longer at the sending institution, search the website of the Department Chair or Registrar’s Office to obtain a copy of the course syllabus.
5. Await decision: Appeals may take up to 10 business days to process. The Pathway department may contact the students for further information or clarification, if needed. The student will be notified of the decision by email through SIS messenger, with details on whether the appeal was approved or denied and any next steps.
6. Follow up (if necessary): After the decision, students may want to consult their advisor to discuss the outcome, implications for their academic plan, and nay further options if the appeal was denied. Your appeal decision is final and cannot be further reviewed.
Tips for success:
International courses must be in English for transfer evaluation.
Start early: Appeals are time-sensitive and can take several weeks, so starting early is crucial.
Be specific and organized: Clearly outline the reasons for the appeal and provide organized, relevant documentation to support your case.